Answer every quote — even from a job site.
Book a 30-minute audit. We'll show you how much you're losing to unanswered evening calls — and whether AI can handle quote requests and scheduling while you keep both hands on the work.
30 min · No sales pitch · One-page action plan
Friday 5 PM. The phone keeps ringing.
Every call is a potential customer. You can't pick up with both hands in a panel. By Monday they've called someone else.
We build AI workflows around the way your crew operates
Capture quote requests and gather site details
Coordinate scheduling and site visits across your crew
Send branded quotes and follow up until decision
Handle payment reminders and post-install follow-ups
You decide the workflow
You review what the agent did, adjust how it quotes and schedules, and shape the automation around how your installation business actually runs.
Can someone come look at our office AC next week? It's running but inefficient.
Yes — Tuesday or Wednesday afternoon work for a site visit. I've collected the building details and routed it to the senior tech for a quote.
Works with the tools you already use
A few systems we commonly connect to
A simple process built around your install business
Simple phases, clear decisions, and fewer moving parts than a typical consulting deck.
Understand the bottleneck
We map where the office work pulls you off the job: quote requests, scheduling, site-visit intake, payment follow-ups. Then we pick the highest-value workflow to improve first.
Design the right AI agent
We build a custom system that matches your brand voice, your pricing rules, and the way your crew actually books and runs jobs.
Connect your stack
We connect the workflow to the tools you already use, with no unnecessary migration and no disruption.
Improve over time
Once live, we monitor performance and refine the workflow so it keeps improving response time, quote conversion, and operational clarity.
Who's behind this
I’m Jules, founder of Akira. My UX background shapes how we work: understand people first, then build with them. I lead discovery and stay involved throughout.
Progress, month after month
A continuing partnership to build, improve, and maintain AI with your team.
AI transformation
Unlimited agents and new features. One active development request at a time.
Everything below is included during your subscription. No extra fees.
Two ways to build AI. Only one lasts.
The "standard" approach
(What you see everywhere)
A chatbot that breaks
The first time a customer asks about a corporate job, RUT eligibility, or a mixed-use install — the bot quotes wrong and you eat the difference.
A frozen Zapier flow
Your prices change with materials, your crew's availability changes by week — and the flow doesn't. You patch it between jobs.
Built by engineers
Who've never been on a job site. They build what was specced, not what a Friday evening of inbound voicemails actually demands.
The Akira approach
(Our philosophy)
An agent that understands
It captures the site details, applies your RUT/ROT logic, drafts the quote — and routes the edge cases to you for review before anything goes out.
A workflow that adapts
Update a base rate, change a crew schedule, swap a regional adjustment — the agent picks it up. No re-quote, no broken weekend.
Built around your crew
We shadow a day of inbound before we write code. The agent quotes the way you'd quote, and stops where you'd stop.
Questions worth answering
Can the agent actually quote pricing?+
We map your pricing rules upfront — base rates, common add-ons, regional adjustments, RUT/ROT logic — and the agent generates draft quotes within those rules. Anything outside the rules gets routed to you for review before it goes out. You stay in control of the final number.
Does it handle RUT/ROT deductions correctly?+
Yes — we encode the rules (eligibility, max deduction, customer ID requirements) so the agent quotes with the right deduction applied. Edge cases (corporate customers, mixed-use jobs) get flagged for your review, not auto-quoted.
How is this different from a chatbot or a Zapier flow?+
A chatbot answers questions. Zapier moves data. We build agents that understand context, take real actions inside your existing tools, and improve with feedback. The output is one clearly-defined workflow your crew can rely on — not a bot bolted onto your website.
Will it work over phone and WhatsApp, not just email?+
Yes — these are the channels installers actually get inbound on. The agent can answer voice calls, transcribe, capture details, and book site visits — and it works in WhatsApp threads the same way. Your customers don't change behavior.
Does it connect to Fortnox for invoicing and follow-ups?+
Yes. The agent can draft invoices in Fortnox from completed quotes, send payment reminders on your schedule, and update your customer ledger. You approve before it sends — no surprise invoices.
How long until something is actually running?+
Small, well-scoped agents go live in about three days. More complex builds with deeper integrations take two to three weeks. We share the timeline up front in the discovery call so you know exactly what to expect.
What does it actually cost?+
45,000 SEK per month, excluding VAT. Unlimited agents and new features, with one development request active at a time. Hosting, AI tokens, and maintenance are included. No extra fees during your subscription.
How do I find out if my business is a fit?+
Book a 30-minute audit. We'll pinpoint the workflow costing you the most time, show you what an AI fix looks like for it, and you'll leave knowing whether it's worth doing — and whether it's worth doing with us.